Vision

Our mission is to be strategic Planner for all the activities of this Ministry and to be the ambassador for all the foreign funded projects executed by the Ministry by way of planning, monitoring, coordinating and evaluating the project activities through a service oriented approach while providing efficient IT platform for all the divisions and connected stakeholders.

Key Objectives

  • To support Local Authorities in Sri Lanka to deliver services and Local infrastructure in a responsive and accountable manner.     
  • To increase mobility and enhance the quality of living standards of the rural communities.
  • To improve the connectivity in the Provinces by improving of Provincial and Rural Roads and Bridges.
  • To provide improved better infrastructure facilities & services to the public specially, drinking water for CKD areas while uplifting the Local Authorities from the present backwardness.
  • To Improve Urban Environment and better public health for Urban and Suburban residents through improved marine and inland water quality and a resulting improvement in hygiene and sanitary condition.
  • To promote the effective and sustainable management of the irrigation infrastructure, and to achieve sustainable improvement of water and land productivity.
  • To enhance access to quality of primary and secondary education to provide a foundation for the knowledge-based economic and social development of the country.
  • To upgrade the standards of performance of the public health system and enable it to better respond to the challenges of malnutrition and non - communicable diseases.

Key Activities

Projects Unit
  • Updating strategic plan of the Division.
  • Preparation of Annual Action Plan of the Division.
  • Monitoring the progress of all ongoing foreign funded projects and identify available key issues in order to overcome the challenges.
  • Conducting NSC meetings and progress review meetings.
  • Preparing Cabinet papers & other documents.
  • Maintaining proper coordination with all the Divisions/ Branches/ Institutes in the Ministry.
Planning Unit
  • Preparation of Ministry Annual Action Plan/ Strategic Plan and submit to all relevant Ministries.
  • Preparation of progress reports Monthly, Quarterly and Annually in order to submit the relevant Ministries as well as Monitoring the performance of the both functioning Local & Foreign Funded Projects.
  • Conducting progress review meeting with relevant divisions, projects, institutions in the Ministry to measure the performance.
  • Identifying appropriate project proposals for the upcoming years.
  • Submitted new project proposals.
  • Analyzing reasons of the projects which showed low performance in previous year.
  • Preparation of Annual Performance Report.
  • Organize & Conduct Workshops.
IT Unit
  • Updating Ministry Website per weekly as on attractive way to disseminate the relevant information to stakeholders/ Users.
  • Implementing Data base to gather information.
  • Established and function project publication center.
  • Re - establishing and monitoring existing network of the Ministry.
  • IT assistance for other divisions.(Software, Minor Hardware, Network)
  • Coordinating and Supervision of the LGN 2.0 Project Work of the ICTA at Ministry premises.
  • Maintaining a Paperless Environment at the Ministry Premises.

Vision

More comfortable environment for all

Objective

Management of solid waste in administrative areas of Local Authorities

Role

  • Compilation of laws and provision of consultancy to introduce methodological and proper solid waste management activities for the Local authorities.
  • Provision of proper technical support on solid waste management for the Local government institutions.
  • Promoting the local authorities for the creating of local and foreign experience of solid waste management.
  • Supporting to the Local authorities to obtain technical and financial assistance from the non - government organizations and financial institutions.
  • Construction and development of environmental conservation centers (compost projects) in local authorities.
  • Improvement of 3R methodology
  • Providing of compost barrels for the domestic waste management.
  • Providing of compost barrels for the waste management in schools.
  • Implementation of national program of collecting of waste separately to improve the waste management in local authorities.
  • Printing and distributing of waste separation awareness posters and hand bills for the local authorities and school children.
  • Making aware the community about waste management using the electronic media
  • Preparation of advertisements.

Implementation of awareness programmes

  • Conducting of capacity development training programs for the health labour officers for solid waste management. (Providing of National Vocational Qualification - NVQ 4)
  • Conducting of awareness program on the Thakathura method, a new methodology of preparation of compost
  • Implementation of awareness program of waste management for the school children.Special Projects
  • Fulfilling of project work of recycling of sewerage waste under the Punarudaya national programme on environment conservation directed by the presidential secretariat.
  • Supporting to remove the residence from Meethotamulla waste yard which used by the Colombo Municipal Council to discard garbage, to obtain further space in the yard.
  • Activities of removing of garbage at the pradeshiya sabha limits of Kolonnawa, Kotikawatta, Mulleriyawa where affected by flood

Providing of vehicles and instruments for the solid waste management

  • Providing of bob cats, alarm instrument kit, compactors for the local authorities so as to cover the 9 provinces.
  • Preparation of plans for the waste management for the 09 provinces is being made as per instructions of consultant’s council of specialist committee for the compilation of strategies, policies and plans for the waste management and the instructions of the specialist committee.

Objective

To ensure efficient and effective service  to the public , civil organizations and other parties those who require services from Provencal Councils,by involving policy decision making for regulating  and performance improvements of Provincial Councils.
 

Contribution to the Vision and Mission of the Ministry

Local government division equally contribute to fulfill the  mission of the ministry by ensuring  an effective and efficient service according to the aspirations of the public by: assisting local government authorities when they require to  purchase  machinery / equipment , assisting the improvement of office facilities, prioritizing the need of providing efficient and effective service to the public those who expect to obtain services from Provincial Councils and implementing the front office concept of Provincial councils.

In addition, local government division contribute to reach the vision of the Ministry by ensuring the local government authorities provide efficient and high quality service  through analyzing the annual performance report of local government authorities.

Portfolio

  1. Incorporation and upgrading of local government authorities
  2. Implementation of actions related to determination of the boundaries of local government authorities
  3. Coordination with provincial chief secretaries/local government commissioners in order to give solutions to  complains made by the public who become unsatisfied when they try to obtain  the services of local government authorities.
  4. Coordination with relevant local government authorities regarding the nominated representations in related to the subject of local government, by the linear ministries/departments.
  5. Coordination with relevant provinces in order to implement the policy decisions taken by cabinet of ministers.

Special Programmes Implemented in Year 2017

Incorporation/Upgrading  of Local Government  Authorities

Since the need of a systematic mechanism aroused when working on the proposals made by political parties, public agents, civil organizations and the public regarding the incorporation and upgrading of local government authorities, 12 member committee appointed by ministry built a criteria on a scientific manner.

The committee report containing the above criteria was submitted to the approval of the Cabinet of ministers and they approved it on  2017/08. (Committee report and criteria) Proposals received so far from various parties regarding the incorporation/upgrading of local government authorities, will be reviewed by a committee appointed in provincial level by the Provincial Chief Secretary, and a recommendation report of the same committee will be received before those recommendations will be considered by the ministry to incorporate/upgrade the respective local government authorities according to the requests made.

Assist to Establish  Front Offices at 100 Selected Local Government Authorities

In view of providing more efficient and comprehensive service from local government authorities, the concept of front office is introduced and accordingly 108 front offices by Pura Neguma project and 101 front offices by NELSIP project are already been established and the local government department has decided to establish another 100 front offices in the year of 2017 at  local government authorities. (List of local government authorities where front offices are already established or to be established)

Accordingly, One Million Rupees is allocated for each authority to establish a  front office,  out of which  Rupees  300,000 is for purchasing of office furniture and the balance for purchasing of computers and accessories required for the front office. (Guidance) . In addition, the Ministry will guide to install the required software and to provide the training in local level for the offices to be assigned in front offices.

Performance Competition of Local Government Authorities

Local government authority management competition is conducted annually in the aim of enhancing the performance of local government authorities by means of evaluation/appreciation of their management.

For that ‘ Performance Enhancing and Confirming Tool’ ( PERFECT) which is established with a criteria developed incorporating  the scope of work of Local Government Authorities ( Human recourse management, office management, financial management, public health and sanitary affairs, roads and drainage maintenance, public facilities, welfare facilities and regulation services, etc. ), is used.

Therein the local government authorities are evaluated in provincial level and the winners among them are evaluated in national level.

In the year 2017 the  usage of ‘Performance Enhancing and Confirming Tool’ is not done, instead a performance of local authorities in the aspects of garbage disposal and Dengue control is evaluated against a criteria prepared considering timely issues of garbage disposal and Dengue hazard Information

1. List of Local Government Authorities - Sinhala
2. List of machinery& Equipment/vehicles  provided by ministries.

3. Ward Maps of LAs - Related to Delimitation

Objective

To bring about an effective and efficient Provincial Council administrative system through facilitating the Provincial Council operations, well coordination between the central government and the Provincial Councils.

Strategies

  • Ensuring the utility of available human resources in each province for overall socio- economic development process of the country.
  • To ensure efficient and effective Provincial and Local Government Administrative System through human resources development and upgrading the Las on scientific basis.

provincial council

Progress of the Provincial Council Division (2016-12-31)

Serial No. Proposal Sub Activity
1
  • Land Acquisition
    (For Provincial Councils and Local Authorities)
  • Examined 224 requests and sent recommendations to the Ministry of Lands.
  • 125 requests with errors have been returned to the Chief Secretary.
  • 11 officers have been appointed to conduct inquiries on objections in terms of the Section 04 of the Land Acquisition Act No. 28 of 1964.
  • 77 letters with the recommendations of Chief Secretary have been forwarded to the Ministry of Lands for further actions.
  • 07 recommendations have been submitted to the Ministry of Lands with regard to the acquisition under the by order 38(a).
2
  • Formulation of service minutes for the posts under the Provincial Public Service as per the Public Administrative Circular 06/2006.
  • Establishment of Local Government Management Service.
  • Actions are being taken regarding the issues arisen with regard to 04 Service Minutes completed in accordance with the Public Administrative Circular 06/2006.
  • Committee Report has been appointed by the Committee chaired by the Secretary to the Ministry of Provincial Councils and Local Government. A Cabinet Memorandum has been drafted to submit the committee report to the Cabinet of Ministers.
3
  • Quarterly update the contact information of the Members of Provincial Councils and Officers.
  • A catalogue consists of contact information have been prepared and distributed among all the divisions of this Ministry.
4
  • Cabinet Memoranda relevant to Provincial Councils and Local Government.
  • 10 Cabinet Memoranda on the issues of Provincial Councils have been prepared.
  • 07 observations for the Cabinet Memoranda of other Ministries have been submitted to the Minister’s Office.
  • Chief Secretaries have been made aware on 34 Cabinet Decisions.
5
  • Parliamentary Questions
  • Answers for 15 parliamentary questions have been submitted to the Parliament.
6
  • Public petitions
    • ​Petitions received  from Parliamentary Commission on Public Petitions
  • 48 petitions have been sent to relevant Provincial Councils.
  • Recommendations of this Ministry on 11 reports regarding public petitions received from the Committee on Public Petitions have been sent to the Committee on Public Accounts.
7
  • Issue of vehicle permits to purchase vehicles for Provincial Councils and to import duty free vehicles for the retired officers of All Island Services.
    • To give recommendations relevant to Public Administrative Circular 22/99.
    • Purchase of vehicles for Provincial Councils as per the National Budget Circular 1/2016.
    • To issue permits to import duty free vehicles for the Members of 01st Northern Provincial Council.
  • 30 received applications have been recommended and sent to the Department of Trade and Investment Policies.
  • 18 applications have been sent for the approval of Expenditure Control Committee.
  • Issued 38 permits to import duty free vehicles.
8
  • To create new posts
  • Recommended 568 requests received as per the Management Services Circular 03/2014 to create new posts for the Department of Local Government and sent to the Department of Management Services.
9
  • To issue of visa for foreign volunteer workers / extend their term.
  • Forwarded 05 applications received from the Department of External Resources to obtain visa for volunteer workers to the provinces for their concurrence.
  • 14 requests that have obtained provincial concurrence have been forwarded to the Department of External Resources.
10
  • Meetings of Chief Secretaries
  • Held three meetings.
11
  • Allowances and Facilities of the Members of Provincial Councils
  • The draft circular prepared based on the provincial information on the allowances and privileges of the Members of Provincial Councils in order to make their allowances and privileges equal has been forwarded to the Secretary to the President on 07.12.2016 and it has been amended on the instructions of Secretary to the President and sent back to the Presidential Secretariat on 29.05.2017.
12
  • Giving relief for the persons who have faced problems on political grounds
  • Progress on 200 appeals out of 245 appeals received from the Ministry of Public Administration and Management has been sent to that Ministry to implement recommendations.
13
  • Public complaints and petitions
  • Necessary measures have been taken for the 52 complaints received from the Prime Minister’s Office, Presidential Secretariat, other Ministries, institutes and general public.
14
  • Coordination of the projects conducted on the provisions of the Presidential Secretariat with the Provincial Councils

To plan food production within the variations of the rainfall and climate.

National programme on sustainable school development

National  Programme on Protecting Children.

National Programme on Food Production (Jahika Ahara Nishpadana Sangramaya)

  • After receiving the letter confirming that provisions have been allocated for the relevant projects by the Presidential Secretariat, letters have been sent to respective provinces   informing to send bills in order to send settle payments as per the Financial Regulations and arrangements will be made to make payments after receiving bills from the Provinces.
  • Provisions of Rs.28, 636,750/= has been allocated and an amount of Rs. 9,797,470/= has been paid to the North Western Provincial Council.
  • Provision of Rs. 1,702,140/= has been allocated and payment of Rs.189, 410/= has been made to the Central Provincial Council.
    Rs.3, 067,365/65 has been allocated for the Central Provincial Council.
  • Provision of Rs. 7,500,000/= has been allocated for Sabaragamuwa Provincial Council.
Source: Provincial Council Division

 

 

Legal Division could be introduces as one of the main areas within the scope of the Ministry of Provincial Councils and Local Government. Legal Division of the Ministry plays the key role in formulating legislation related to Local Governance as for today. The performance summary of Legal Division is undermentioned.

  • Last year, this division involved in calling proposals to amend Municipal Councils Ordinance, Urban Councils Ordinance and Pradeshiya Sabha Act, preparing reports by appointing committees consists of appropriate and required members.
  • Further, Legal Division is presently taking preliminary measures in formulating and giving legal certification for the laws related to empowering women representation within the Local Authorities and Provincial Councils. Legal Division has taken measures to get adopted the relevant legislation at the Parliament to increase the female representation in Local Authorities, submit the necessary bill to the Cabinet of Ministers to adopt a parliamentary Act certifying female representation within Provincial Councils, organize workshops on Women Empowerment in Politics jointly with the Sri Lanka Institute for Local Governance and initiated the inaugurating workshop from North Western Province in 2016 as initiatives to increase female representation in Local Authorities.
  • This division played a key role in enactment of laws related to prevention of difficulties faced by general public due to stray dogs that is a law relevant to public health and environment. This division formulated a mechanism and appointed a regulatory committee in this regard.
  • Quality local governance is a key function of this Ministry. Under this, legal Division compiled a code of conduct for the Members of Provincial Councils in 2016. Its English and Tamil translations have been completed by now and it would be referred to each provincial council after getting the approval of the cabinet of Ministers.
  • Further, legal division is taking measures to make a special amendment to the Pradeshiya Sabha Act in order to provide welfare for the estate workers. The draft amendment has been referred to the Department of Legal Draftsman for the certification of legal draftsman
  • Not receiving the court fines and stamp duty on transfer of lands to be levied to the Local Authorities is a long term problem faced by Local Authorities. Accordingly, this division submitted a Cabinet Memorandum in order to make laws to levy court fines and stamp duties to Local Authorities Immediately.
  • The active participation of this division in recognition of appropriate criteria for the Constitution of Local Authorities and taking measures to introduce a more transparent and systematic way for constitution and upgradation of Local Authorities in 2016 was of much importance.
  • This Ministry has observed that Urban Councils and Municipal Councils are not constituted systematically due to the absence of a methodology or policy regarding constitution of Local Authorities. Therefore, Hon. Minister of Provincial Councils and Local Government appointed a committee of expertise persons on 25.05.2016 in order to decide national criteria to constitute new Local Authorities and upgrade present Local Authorities.

Scope of the Committee

  • To formulate a set of criteria in consideration of population, population density, Economic development level, income generation, administrative limits with geographical differences of administrative areas.
  • To obtain views of general public, people’s representatives and other governmental and non - governmental organizations to create new Local Authorities upgrade existing Local Authorities.

That committee had number of meetings and paid its consideration to views received as per the newspaper advertisements published to obtain public views on the criteria to be considered and the matters included in the Presidential Investigation Commission report on Local Governance of 1999 and the following criteria was taken into consideration.

  • Population and population density (for an area or 1km2 or less)
  • Number of houses and their density
  • Improvement of services and infrastructure (Water, roads, electricity, telephone, schools, hospitals and other government services)
  • Number of available commercial buildings
  • Percentage of population engaged in non-agricultural economic affairs.
  • Economic structure and the division of resources in the area
  • Regional importance (Historical / economic or other)
  • Revenue division of the

A marking scheme and a weighting method was prepared to measure said criteria and necessary information is based on the statistics of the Department of Census and Statistics. This criteria base was prepared by 31/12/201 and Ministry of Provincial Councils and Local Government has taken a policy decision to constitute Local Authorities based on said criteria..

Provincial Councils Statute

Proposed Amendments to the Governing Legislation

Municipal Councils Ordinance (Chapter 252)

Urban Councils Ordinance (Chapter 255)

Pradeshiya Sabha Act, No. 15 of 1987

Proposed Amendments to the Model By-Laws

Model Standard by-Laws for Urban Councils

Model Standard by-Laws for Pradeshiya Sabhas

Invitation for Proposals for Amending Governing Legislation of Local Authorities

 

Paper advertisement

Calling Suggestions for “Identification of Criteria on Constitution of Local Authorities In Sri Lanka”

Paper advertisement

The Committee for Reviewing Governing Legislation of Local Government for Legal Reforms has finalized the public hearing. They expect to submit the final report by 31st August 2016.
Related Photos

A Cabinet Sub Committee has been appointed to examine the Local Authorities Elections Amendment Bill. The first meeting of the committee held on 01/08/2016. The committee decided to appoint a working group to consider the issues raised by political parties and general public related to the new electoral system.
Related Photos

Gazette Notification of the Order of Establishing Polonnaruwa Municipal Council and Polonnaruwa Pradeshiya Sabha

Provincial Councils Elections (Amendment) ACT, No. 17 OF 2017

Orders under PRADESHIYA SABHAS ACT, No. 15 OF 1987, CHAPTER 255 of URBAN COUNCILS ORDINANCE and CHAPTER 252 of MUNICIPAL COUNCILS ORDINANCE - Extraordinary Gazette No. 2043/56 - (THURSDAY, NOVEMBER 02, 2017)

(No. of members for each LA)

Orders under PRADESHIYA SABHAS ACT, No. 15 OF 1987 - Extraordinary Gazette No. 2043/57 - (THURSDAY, NOVEMBER 02, 2017) –

(New Local Authorities for Nuwara Eliya and Ambagamuwa)

Order to amend the date of commencement the office terms of Municipal Councils, Urban Councils and Pradeshiya Sabhas – Extraordinary Gazette No. 2061/4 – (MONDAY, MARCH 05, 2018)

Code of Conduct for Members of Provincial Council - Sinhala

මහජන සේවය සඳහා කැපවූ මහජන නියෝජිතයෙකුගෙන් අපේක්ෂිත මෙහෙවර ඒ ආකාරයෙන්ම ඔවුන් වෙත ලගා කර දීමේ අරමුණින් මෙම අමාත්‍යාංශය විසින් පළාත් සභා මන්ත්‍රීවරුන් වෙනුවෙන් පළාත් සභාවන්ගේද එකගතාවය අනුව සකස් කරන ලද ආචාර ධර්ම පද්ධතියට පසුගියදා අමාත්‍ය මණ්ඩලයේ අනුමැතිය ලැබී ඇත.

එකී ආචාර ධර්ම පද්ධතිය සඳහා වයඹ පළාත් සභාව හැර අනෙකුත් පළාත් සභා අටක එකගතාවය හිමිවී ඇති අතර, ඒ අනුව එම පළාත් සභාවල ඉදිරියේදී එකී ආචාර ධර්ම පද්ධතිය ක්‍රියාත්මක වනු ඇත. මෙරට පාලන තන්ත්‍රයේ දෙවන ස්ථරය ලෙස සැලකෙන පළාත් සභා වල මන්ත්‍රීවරයෙකුගෙන් සිදුවිය යුතු මහජන සේවය යථා පරිදි ඉටු කිරීම සඳහා ඔවුන්ට මග පෙන්වනු ලබන මූලික ආචාර ධර්ම සමූහයකින් මෙම ආචාර ධර්ම පද්ධතිය පෝෂණය වී ඇත.